Preview Gallery Committee

The Preview Gallery Committee secures a venue, prepares the venue as needed, organizes to have the show curated, coordinates artist drop off and pick up of artwork, arranges for food and cleans up after the Preview event.

Committee Size

  • 1 Lead plus 8 volunteers


  • At least 9 months out, investigate venue options
    • For 2020, the Woman’s Club has been secured for the first weekend in October; opening Friday night and all day Saturday and Sunday. This reservation can be cancelled if a better venue is found.
  • Work with Treasurer on
    • cost of venue,
    • contract for dates & access, and
    • insurance
  • Plan food/drink for Friday night opening, including paper goods
  • Plan for panels, pedestals, and tables for display and volunteers to install
  • Plan for table and chairs for volunteers staffing the gallery
  • Plan for donor poster and artist card displays
  • Work with curator to determine lighting requirements and organize volunteers to implement

Art Works

  • About 2 months out, review online title card form and submit any changes to the Website Committee Chair
  • Print title cards
  • Develop a procedure for documenting the receipt and return of art works
  • Secure a volunteer curator to arrange art works and volunteers to hang art and apply title cards


  • About 2 weeks out from the Preview Gallery date, train volunteers to staff drop-off and pick-up tables and sign in and sign out art works.
  • Train volunteers to staff the gallery on Friday night, Saturday and Sunday (how to process sales, gather visitor info on sign-in sheets, and mind the donation box)


  • Provide information from sign-in sheet to email admin to be added to Mailchimp distribution list
  • Update (or create) ‘how to’ / handover documentation as needed; note ways to improve the process in the following year and post to DropBox at the end of the year.